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Sage Gateshead

Make Music: Young People Programme Assistant

Deadline for applications: 9am, Wednesday 29th March
Reports to: Young Musicians Programme Manager
Location: Sage Gateshead
Working hours: 25 hours per week, including weekend work (Thursday – Sunday)
Salary: SCP 21, £21,427 pro rata, per annum

About Sage Gateshead
We are an international music centre based on the banks of the River Tyne. We are a unique venue where artists from across the world perform and audiences from a wide range of backgrounds come to hear, make, and enjoy all types of music.

We support local people to be creative, to develop a passion for music and put music at the heart of communities. Our artist development programme provides local artists with the opportunities they need to develop a career in music. We support young people to make music in our building and in the wider community through programmes such as In Harmony Newcastle Gateshead.

We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and that’s where you come in…

About you 

Are you self-motivated, happy working in a team environment and flexible enough to adapt to a changing environment? If this sounds like you, here are some specific types of experience that will help you hit the ground running.

You must have proven experience of: 

  • Relevant professional experience of administrating and supporting the running of activities and/or educational programmes.

Skills & knowledge of:

  • Safeguarding in education contexts;
  • Good administrative skills and ability to manage own workload;
  • Excellent verbal and written communication skills;
  • Skills and confidence in communicating with people from a diverse range of backgrounds;
  • Effective problem-solving skills;
  • Ability to work to deadlines;
  • Able to remain calm and clear thinking under pressure;
  • Good level of IT skills – including Microsoft Outlook, Word, and Excel.

The following qualities:

  • An interest in music and education;
  • Responsive, flexible working style;
  • Excellent initiative, resourcefulness;
  • Commitment to teamwork and collaboration

It also helps if you have:

  • Experience of working in an arts setting;
  • Practical knowledge of using Artifax, Tessitura and Exchequer software systems;
  • Current Driving Licence;
  • An understanding of different musical styles.

If you’re not a perfect match for the job description and criteria, we encourage you to apply anyway. We are more interested in your determination, positivity, and willingness to get stuck in.

About the role of Make Music: Young People Programme Assistant at Sage Gateshead 

Make Music: Young People

Children and Young People are a top focus for Sage Gateshead across our programmes. We support musical progression from beginner to professional, creating pathways to advanced music learning in a broad range of classical and contemporary musical genres.

Opportunities are open to all, and everything is done to nurture children and young people and support them to fulfil their potential. To increase musical inclusion, we aim to understand and remove the barriers that children and young people experience.

Make Music: Young People includes three strands, which develop young people as musicians, producers, and leaders and supports Music Leaders:

  • Young People: age 4 – 25 develop as musicians. This strand includes Foundation and Step Up programmes; our Centre for Advanced Training; ensembles including Young Sinfonia, Jambone and Folkestra; Making Tracks; Loud and Clear for care experienced children and their families; Music Spark for young people with additional needs; and Voices of the River’s Edge choir.
  • Schools and Colleges: supporting music in schools through large scale performances and teacher training; and Level 2 and 3 music courses in partnership with Gateshead College; In Harmony Newcastle Gateshead, an immersive programme within two schools in the West End of Newcastle.
  • Music Leaders: training in inclusive music practice for Music Leaders.

We work in collaboration with Music Hubs, Generator and other partners to develop young musicians and support personal, and social outcomes for children and young people in the North East.

Make Music: Young People – Foundation, Step Up, CAT, Making Tracks & Ensembles

Sage Gateshead’s Foundation, Step Up, CAT & Ensemble programmes are a leading musical training programme for young people aged between 4 and 19. They support young musicians to develop the skills and confidence to reach their musical potential through world class specialist training, tuition, and inspirational opportunities to work with international visiting artists. Through these programmes, Sage Gateshead supports the development of young people’s musical and social skills, confidence, resilience and self-efficacy.

We encourage applicants from the most diverse range of backgrounds, making sure that everyone has the chance to study with us. We have specialist skills in working with children and young people experiencing challenging circumstances. Financial support is available through grants and bursaries.

Role of Make Music: Young People – Programme Assistant 

This role will work closely with the Make Music: Young People team, specifically coordinators, to support all aspects of our Foundation, Step Up, CAT and Ensemble programmes. The role will be focussed on the administration and support of a wide range of activities associated with these activities, including lessons, rehearsals and performances. 

Your responsibilities: 

  • To assist in the running of Make Music: Young People activities and events, including compiling resources so that outcomes and relevant targets are met, and young people benefit from a high quality, inclusive music programme.

Programme Logistics & Administration

  • Collect and input data into systems (including but not limited to Tessitura, Artifax, Exchequer);
  • Contribute to all aspects of monitoring and evaluation, including reporting;
  • Compile and distribute programme resources (e.g., timetables, information packs, sheet music, safeguarding information);
  • Communicate with young people, parents, carers, Musicians and Tutors by email and in person;
  • Support financial administration, including raising invoices and purchase orders; ordering and collecting petty cash; purchasing resources; tracking spend.
  • Administrate the production of events and activities, working alongside programme Managers, Coordinators, Musicians and Tutors.


  • Implement safeguarding policies and procedures to maintain high standards of safeguarding and pastoral care of children and adults at risk;
  • Act as pastoral support in a variety of settings;
  • Act as ‘on the ground’ support on performance days and in the Make Music Centre, making sure activities are resourced as required;
  • Attend regular programme or planning meetings as required;
  • Accept appropriate individual responsibility for the observance, promotion and implementation of Safeguarding, Health & Safety, Customer Care, Equality and Diversity, Dignity at Work and other policies with the Trust;
  • Undertake other duties appropriate to the post and in line with the needs of the organisation.

Our commitment to your development

At Sage Gateshead, we’re always learning. Through training and support, we’ll help you develop the skills and knowledge you need to thrive in your role. This may be through gaining a qualification, on-the-job training or learning within your team.

We provide you with training in areas such as health and safety and safeguarding when you start work, and you’ll receive annual refreshers.

Every staff member is on their own training and development journey. You’ll work closely with your manager to identify what your journey will look like at Sage Gateshead. If you have a specific interest or you would like to develop your skills in a certain area, we want to hear about it.

Diversity, Equality, and Inclusion

 At Sage Gateshead, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and experiences are valued so everyone can be themselves.

Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your background or the challenges you’ve faced.

For example, we would love to hear from you if you:

  • Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
  • Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
  • Grew up in a family receiving Universal Credit or state benefits
  • Have ever lived in council or social housing or been on the housing register
  • Have ever lived in sheltered accommodation or experienced homelessness
  • Experienced being in care at any point in your life
  • Have been a refugee or asylum seeker
  • Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced racism
  • These are some common examples of challenging circumstances but there may be others.  Everyone is welcome to apply.
  • We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age, disability or any other protected characteristic as outlined in the Equality Act 2010. 

Safeguarding children, young people and vulnerable adults

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate. This position is eligible for an Enhanced DBS with a check of the Children’s  Barred List.

Our application process

Click here for more information and to apply.

Closing date for applications: 9am, Wednesday 29th March

Interview date: 12th April 2023

We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and shine!

If you have any questions about the role or the application process, please contact Lois, People Coordinator at