Archived: Senior Events Officer

Reference: 043618
Salary: £48,831 per annum
Grade: 8
Contract type: Permanent

Interview date: Thursday 5 & Friday 6 October 2023.
Application closing date: Thu, 21 September 2023 – 23:59.

About the role

The Events for London team is seeking an experienced Senior Events Officer to play a key role in delivering the Mayor of London’s Events programme. This is an excellent opportunity to work as part of a busy team, delivering some of London’s most exciting and high-profile live public events.

The Events for London team plan, manage and deliver the Mayor of London’s events programme, which enhances and enriches London with free events that celebrate diverse cultures and bring Londoners together from across the city from different communities. It includes over 40 events including London’s spectacular New Year’s Eve firework display, engages with an audience of over 3 million people, features collaborations with over 50 event partners and generates an estimated economic impact of £45m.

We are seeking candidates with a successful track record of project management in the design, operation and delivery of indoor and outdoor events and in managing relationships with statutory agencies, contractors, sponsors and London’s diverse communities.

The role will lead on several projects supporting the delivery of a portfolio of events, so will need to be able to manage multiple projects and be excellent at prioritising work. Events will range in size from speeches and launches, to community events on Trafalgar Square and ceremonial events. You will be joining a fast-working environment and will need to have initiative, be organised and have strong oral and written communication skills.

Qualifications in Event Management and Health and Safety, knowledge of legislation relating to the Events Industry and the management of the public realm and experience of working in a political environment would also be advantageous.

Principal Accountabilities

1. The Senior Events Officer will deliver and co-ordinate events within a portfolio of the Mayor of London’s events programme. Portfolios include: Major Events and supporting city events, Community Events and Ceremonial and Statutory Events
2. The role will also deliver specific projects outside of the Mayor of London’s Event Programme which support public engagement and activation of Mayoral priorities and objectives.
3. Engage and work with GLA Group and external operational agencies and key community stakeholders to manage and deliver specific events.
4. Build and maintain operational relations with London-wide, national and statutory agencies to support the delivery of the Mayor of London’s Event Programme e.g. local authorities, Transport for London, Metropolitan Police Service, The Royal Parks etc.
5. Work with external event partners to develop and agree key delivery objectives, as part of a funding agreement, that align with mayoral priorities. Monitor and evaluation of these objectives.
6. Contribute to the business planning process in relation to allocated events within the annual events programme including budgetary proposals, evaluation and reporting on KPI’s.
7. Ensure the Mayor of London’s Events Programme is integrated into the overall promotion and marketing of the city through close liaison with teams in the External Relations unit and wider GLA, London and Partners and community groups.
8. Monitor and evaluate project objectives and ensure appropriate action in line with the decisions of the Mayor.
9. Manage projects ensuring they adhere to GLA governance processes including procurement, finance, legal and wider policies such as Equality, Diversity and Inclusion (EDI).
10. Work directly with Event Manager to support delivery of the events portfolio within the Mayor of London’s event programme.

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

London’s diversity is its biggest asset and we strive to ensure our workforce reflects London’s diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

In addition to a good salary package, we offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

On this recruitment campaign, as part of GLA’s continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and covering letters that could cause discrimination.

Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.

If you have a question about the role or would like to discuss it informally, please feel free to contact Kim Hobbs, Senior Manager, Events for London at Kim.hobbs@london.gov.uk to arrange a call.

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.

Click here for more information and to apply